Name
#25 DHA Health Affairs DoDI Oversight Tracker: Enhancing Policy Oversight Through Data Integration and Automation
Speakers
Content Presented On Behalf Of:
DHA
Session Type
Poster
Date
Tuesday, March 3, 2026
Start Time
5:00 PM
End Time
7:00 PM
Location
Prince Georges Expo Hall E
Focus Areas/Topics
Technology, Policy/Management/Administrative
Learning Outcomes
1) Demonstrate the core functionalities of the DoDI Oversight Tracker dashboard, including policy lifecycle categorization, search and filtering capabilities, and integration with Advana Gamechanger for real-time policy validation within their own organizational context
2) Apply data-driven policy management principles to transform manual oversight processes into automated workflows, utilizing embedded validation logic and automated notification systems to reduce administrative burden and improve compliance tracking
3) Interpret key performance metrics from the dashboard implementation, including reissuance cycle time reductions, data accuracy improvements, and workflow efficiency gains, to build a business case for similar digital transformation initiatives within their healthcare organization
4) Illustrate the enterprise integration architecture and technical framework of the DoDI Oversight Tracker to stakeholders, explaining how a unified platform can serve as a single authoritative source for policy oversight data across multiple divisions and departments
5) Summarize best practices and lessons learned from the DHA implementation to develop a replicable roadmap for modernizing policy management systems in other defense health domains, incorporating agile development methodologies, stakeholder engagement strategies, and change management approaches
2) Apply data-driven policy management principles to transform manual oversight processes into automated workflows, utilizing embedded validation logic and automated notification systems to reduce administrative burden and improve compliance tracking
3) Interpret key performance metrics from the dashboard implementation, including reissuance cycle time reductions, data accuracy improvements, and workflow efficiency gains, to build a business case for similar digital transformation initiatives within their healthcare organization
4) Illustrate the enterprise integration architecture and technical framework of the DoDI Oversight Tracker to stakeholders, explaining how a unified platform can serve as a single authoritative source for policy oversight data across multiple divisions and departments
5) Summarize best practices and lessons learned from the DHA implementation to develop a replicable roadmap for modernizing policy management systems in other defense health domains, incorporating agile development methodologies, stakeholder engagement strategies, and change management approaches
Session Currently Live
Description
Introduction
The Defense Health Agency (DHA) manages hundreds of health-related policies governing military medical operations across the Department of Defense (DoD). Historically, policy oversight relied on fragmented manual processes, spreadsheets, and disparate tracking systems, creating inefficiencies and limiting visibility into policy lifecycle management. This fragmentation posed significant risks to regulatory compliance, operational readiness, and timely policy updates critical to military health system governance.
Problem:
The absence of a unified policy management system resulted in duplicative efforts, delayed reissuance cycles, inconsistent data quality, and limited real-time visibility for leadership decision-making. Health Services Policy and Oversight (HSP&O) required an enterprise solution to standardize policy tracking, ensure compliance with DoD requirements, and provide transparent oversight across all Health Affairs instructions, directives, and manuals.
Methodology:
The Chief Data & Analytics Office (CDAO) developed the DoDI Oversight Tracker using an agile development approach. The implementation involved: (1) Conducting comprehensive requirements analysis with HSP&O stakeholders; (2) Designing an intuitive dashboard architecture with lifecycle categorization (Developed, In Development, Reissuance, Out of Scope); (3) Integrating with Advana Gamechanger for CAC-enabled access; (4) Implementing embedded validation logic and automated notification systems; and (5) Establishing action officer management workflows. The system underwent iterative testing and refinement based on user feedback over a six-month development cycle.
Results & Discussion:
This first-of-its-kind enterprise integration within DHA establishes a single authoritative source for policy oversight data, fundamentally transforming how the military health system manages regulatory compliance. The platform's success demonstrates the value of modernizing legacy processes through data-driven solutions. Beyond immediate process improvements, the system strengthens DHA's operational readiness by ensuring timely policy updates critical to force health protection. The framework's scalability and replicability position it as a model for other defense health domains and DoD components seeking to modernize policy management. Future enhancements will incorporate artificial intelligence for predictive analytics and expand integration capabilities with additional DoD systems.
Conclusion:
The DoDI Oversight Tracker exemplifies successful digital transformation in military medicine, delivering measurable improvements in efficiency, compliance, and decision-making while establishing a sustainable framework for enterprise-wide policy governance modernization across the DHA.