Name
#145 Collaboration in Preparedness: Developing a Common Operating Picture (COP) Dashboard
Content Presented on Behalf of
USPHS/USSG
Services/Agencies represented
US Public Health Service/Health Human Services/Indian Health Service (USPHS/HHS/IHS)
Session Type
Posters
Room#/Location
Prince Georges Exhibit Hall A/B
Focus Areas/Topics
Policy/Management/Administrative
Learning Outcomes
By the end of this presentation, the participant will be able to
1) Discuss why collaboration is essential to preparedness.
2) Explain the benefit of using a COP Dashboard for meetings and briefings.
3) Learn steps to foster the creation of a COP dashboard for a team, agency, or interagency working group.
Session Currently Live
Description
: Preparedness is crucial for ensuring optimal response outcomes in emergency management. Effective planning requires collaboration of federal, state, and local entities so that when systems are overwhelmed by natural disasters or man-made events or even special security events. According to the Federal Emergency Management Agency (FEMA), National Response Framework, a Common Operating Picture (COP) is “a continuously updated overview of an incident compiled throughout an incident's life cycle from data shared…”.1 Within DOD or other field operation settings, a COP can be an “aerial view of the battlefield, (storage and material staging), and information about supply levels or personnel availability.”2 Although the use and format can differ it is key to recognize that collaboration can be enhanced in steady state and response by utilizing a common operation picture for information sharing and planning. A Common Operating Picture (COP) Dashboard provides an at-a-glance look at capabilities of the various partner entities so that risks and gaps can be identified. A Dashboard format is a one-page document that shows crucial information with pictures graphs and text so that a large volume of information is shared in a concise format. The unique benefit of the COP Dashboard is that it can be utilized between federal entities, for federal to local efforts, or even internally between individual offices or agencies. These dashboards are crucial for sharing a graphical or pictorial view of information which saves time, enhances depth of detail provided for leadership briefings and allows continuity of information presentation. This poster will examine the steps for stakeholder engagement to assess focused input to a common operation picture dashboard, information placement and categorization as well as methods for distributing and briefing from the document for effective outcomes. In conclusion, Common Operating Picture (COP) Dashboards continue to evolve in their complexity and the way they are utilized to share information. Utilizing the COP Dashboard as a tool for collaboration is beneficial not only within UPSHS but also for sister agencies (DOD, DHS, DOJ, DHS, VA) in interactions and support of international partners during operations and response efforts. References 1.Federal Emergency Management Agency (FEMA). (Year Published 2019/Last updated 2021) FEMA.gov. Available at: National Response Framework | FEMA.gov (Accessed 18 09 2024). 2. Department of Homeland Security Highlight Science and Technology Newsletter (Year Published 2008/Last Updated 2024). Available at: Common Operating Picture for Emergency Responders - Project Highlight September 2008 (dhs.gov). (Accessed 18 09 2024).